KlangCity plans: three plans, all core features included
With many project management tools, the exciting part is in the most expensive plan. With KlangCity, even the free plan includes the 3D city with all 35 signals, Kanban, chat, calendar, meetings and the weekly report. Basic shows where things are on fire today. Pro shows how things are developing and takes office work off your hands.
The plans at a glance
| Plan | Price | Included | Each additional person |
|---|---|---|---|
| Basic | free for good | up to 5 people, 5 GB | not possible |
| Pro | on request | 10 people, 1 TB | on request |
| Business | on request | 50 people, 2 TB, kick-off workshop, SLA | on request |
Prices on request. Outside Germany? Write to us before you upgrade, at support@klangcity.de. We confirm the price and invoicing for your country personally.
- Basic shows where things are on fire today. For small teams of up to 5 people, free for good: the city with all 35 signals, Kanban, chat, calendar, weekly report, wiki, file storage (Drive) with 5 GB and inventory. The city replay goes back 7 days, the AI writes 4 meeting minutes a month, and group calls last up to 40 minutes.
- Pro shows how things are developing and takes office work off your hands. 10 people are included in the base plan, and you can add more. Plus the city replay over 30 days, AI meeting minutes without a limit and group calls without a time limit. Receipts go to Lexware or your tax adviser through incoming invoices, bookings from booking systems land in the calendar, and you bring external guests into the video call for appointments. Also: 2 shared email inboxes, the building editor for your own buildings and automations via webhooks and API.
- Business is for organisations that need firm commitments and guidance. 50 people are included. We start with a kick-off workshop, and once a quarter we talk to your team for 60 minutes about the signals of your city. Plus an SLA with 99.0% availability during service hours (Monday to Friday, 8:00 to 18:00 German time), priority support and any number of inboxes. A dedicated instance in Germany is available as an add-on on request.
Example organisation, no sign-up. Works on your phone too.
Try Pro free for 30 days
Every new organisation tries Pro for 30 days, from the moment it is set up. You need no card and take out no subscription. The trial ends by itself.
- During the trial: all Pro features. People and storage stay as in Basic, so up to 5 people and 5 GB.
- Shared email inboxes only come with a booked Pro plan.
- Reminder: You get a notification three days before the end.
- Booking during the trial: If you book Pro during the trial, you only pay from the end of the trial.
What is in which plan?
| Feature | Basic | Pro | Business |
|---|---|---|---|
| People | up to 5 | 10 included, more on request | 50 included, more on request |
| 3D city with 35 signals | ✓ | ✓ | ✓ |
| City health | ✓ | ✓ | ✓ |
| City replay in time-lapse | up to 7 days | up to 30 days | up to 30 days |
| Kanban, tasks and milestones | ✓ | ✓ | ✓ |
| Chat, Klangi bot and one-to-one calls | ✓ | ✓ | ✓ |
| Group calls and all-hands meetings | up to 40 min. | no limit | no limit |
| External guests in video calls (appointments) | — | ✓ | ✓ |
| Voice messages with transcript | up to 60 s | up to 5 min. | up to 5 min. |
| Weekly report | ✓ | ✓ | ✓ |
| Meeting minutes with AI | 4 a month | no limit | no limit |
| Calendar with reminders | ✓ | ✓ | ✓ |
| Bookings from booking systems in the calendar | — | ✓ | ✓ |
| Incoming invoices to Lexware or your tax adviser | — | ✓ | ✓ |
| Wiki, brand library and presentations | ✓ | ✓ | ✓ |
| File storage (Drive) and inventory | ✓ | ✓ | ✓ |
| Shared email inboxes | — | 2, more as an add-on | unlimited |
| Two-factor, login history and data export | ✓ | ✓ | ✓ |
| Constitution: questionnaire, rules and clarifications | ✓ | ✓ | ✓ |
| Constitution: team alignment | — | ✓ | ✓ |
| Building editor and building library | — | ✓ | ✓ |
| Automations (webhooks and API) | — | ✓ | ✓ |
| Storage per organisation | 5 GB | 1 TB | 2 TB |
| Expandable storage (in steps of 1 TB) | — | ✓ | ✓ |
| Kick-off workshop | — | add-on | ✓ |
| Team conversation about the signals (60 min., once a quarter) | — | — | ✓ |
| SLA (99.0%) and priority support | — | — | ✓ |
| Dedicated instance in Germany (add-on, on request) | — | — | + |
| Private projects | — | planned, target Q4 2026 | planned, target Q4 2026 |
| Calendar sync with Google and Outlook | — | planned, target end of 2026 | planned, target end of 2026 |
| Single sign-on | — | — | planned, target Q1 2027 |
“Planned” means: this feature does not exist yet. The targets are set out like this in our roadmap. When a feature arrives, it is included in the plans named.
What the individual features can do is on the pages about the 3D city, the Kanban board, meeting minutes and chat and calls.
Kick-off workshop
In the kick-off workshop we set up KlangCity together with your team. You answer the constitution questionnaire with the whole team, we create projects and groups, set the privacy level and practise reading the signals of the city.
- Remote, 3 hours
- On site in Cologne and North Rhine-Westphalia, 3 hours, travel included
With Pro you add the workshop as an add-on, and in Business it is included. We quote the price on request. The non-profit discount applies to Pro and Business, not to the workshop. You can ask for it in the subscription area of the app or by email to support@klangcity.de.
The AI costs nothing extra
Signal explanations, meeting minutes, the weekly report and the chat bot are part of KlangCity’s AI layer. It is included in every plan, Basic too. In Basic, the AI writes 4 meeting minutes a month. After that, the minutes are put together without AI from the task changes. From Pro, there is no limit.
50% off for non-profit organisations
Associations, foundations and other non-profit organisations get 50% off Pro and Business. In Germany, the exemption notice from the tax office (Freistellungsbescheid) is enough as proof. More on the page for associations and non-profits.
Guests are free
Guest accounts never count as people in any plan. Guests come in with their own guest code and can only read; they cannot change anything. They see the overview, the city, projects and tasks and the calendar of your whole organisation. They don’t see Drive, chat, email, meeting minutes, the weekly report or signals about people. Handy for board members or volunteers who should only read along. For clients, a guest account is worthwhile once private projects arrive, which are planned for Q4 2026 and come with Pro.
Paying and changing plans
You pay monthly or yearly through Stripe, with an invoice. Basic is free, and an account is all you need. You can change plans at any time. When your organisation grows, you simply move to the bigger plan. If storage runs low, you expand it from Pro in steps of 1 TB, and you can reduce it again too. From Pro, you can add more shared inboxes.
Would you rather look around first? The demo city runs without signing up, with a short guided tour.
Example organisation, no sign-up. Works on your phone too.
Frequently asked questions
Is KlangCity really free?
Yes. Basic is free for good for up to 5 people. It includes the 3D city with all 35 signals, Kanban, chat, meetings, calendar, file storage (Drive) and the weekly report. Before that, every new organisation tries Pro for 30 days, with no card and no subscription.
What happens after the Pro trial?
After 30 days, Basic applies. Your data stays complete, nothing is deleted and no subscription is created. We remind you three days before the end. If you want to keep Pro, you book it in the subscription area. If you book during the trial, you only pay from the end of the trial.
What does KlangCity cost for 20 people?
Pro includes 10 people, and you add the others. Write to us and we confirm the price for your country personally.
What does the kick-off workshop cost?
With Pro you add it as an add-on: 3 hours, remote or on site in Cologne and North Rhine-Westphalia, travel included. We quote the price on request. In Business it is included. The non-profit discount only applies to the subscription.
Is there a discount for associations and non-profits?
Yes. Non-profit organisations get 50% off Pro and Business. In Germany, the exemption notice from the tax office is enough.
Do guests count as people?
No. Guest accounts are free in every plan. Guests can only read; they cannot change anything.
Can I change plans later?
Yes, at any time. Basic shows where things are on fire today. Pro shows how things are developing and takes office work off your hands. If you need more people or the view over 30 days, you move to Pro.