Know what is still there, before it runs out
Inventory is your stock list. You count with a tap, set minimum quantities and get a heads-up when something runs low. If you like, KlangCity works out from your orders which materials you need for them.
- Plan: in every plan
- For: all members
- On your phone: counting works without a connection
What you can do with Inventory
Add items
“+ Item” with stock, unit, location, minimum stock, order link, note and picture.
Count with a tap
With − and + you count in units, or in steps of 25 for percentages. Every movement appears in the “History”, with person and reason.
Minimum stock
If an item drops below it, KlangCity reports it once, not every time you count again. A filter shows straight away what is missing.
Locations
Shelf, cellar, workshop: create locations and filter the list by location.
Reorder as a task
“Task: reorder” creates a card in the project you choose, with stock, location, order link and a due date.
Who gets notified
Under “Notifications” the owner decides which people or groups get a message about low stock and new material requirements.
The list as a spreadsheet
“Excel list” downloads your stock as a CSV file and uploads it again, up to 1,000 rows.
Material planning
For an order with product, quantity, wishes and up to three pictures, the AI estimates the materials needed. Each line gets a traffic light: enough, tight or missing. Bills of materials and templates can be stored for good.
Example organisation, no sign-up. Works on your phone too.
At a glance: plan, permissions, data
As implemented in KlangCity, as of October 2026.
- Plan: In every plan. From Pro also: stock alerts via webhook and reading stock through the API.
- Who can do what: All members count, add and delete. The owner decides who gets notified. Guests have no access.
- AI: Only material planning uses AI (Anthropic). For this, product, quantity, wishes without contact details, up to three pictures and your inventory list with stock levels go to the AI, never your customers’ raw data. Counting and minimum stock work without AI.
- Deletion: For completed orders, free text, customer details and pictures are deleted after 90 days.
- Limits: Up to 20 lines per order. Pictures as JPG, PNG or WebP up to 10 MB.
- On your phone: Cards instead of a table, counting without a connection, push notifications for low stock. Quiet hours are respected.
Works well with
- Tasks: Reordering and individual requirement lines become cards on the board.
- Shared inboxes: “Order from this” turns a customer email into an order.
- Automations: From Pro, the events “Material below minimum stock” and “Material requirement from order”, plus reading stock through the API.
- City replay: The replay shows a “Material” section with a link to Inventory.
Good to know
- No prices and no stock values.
- Orders do not reduce stock. You count by hand.
- No barcode scanning and no automatic reordering from suppliers.
We would rather tell you up front what is missing. What comes next is on the roadmap.
Try it in the sample city
Everything in one tool, as a living 3D city. Walk through Nordlicht Studio without signing up, or start free with your team straight away. For the first 30 days you try Pro free, and after that Basic stays free for up to 5 people.
Example organisation, no sign-up. Works on your phone too.